No.EDN‐H(EE)(4)4‐ 7/2013‐14 –Instructions Misc.
Directorate of Elementary Education
Himachal Pradesh Lalpani , Shimla 171001
Dated; Shimla‐171001 the 20th July, 2013
To
1 All the Deputy Directors Elementary Education,
2 All the Block Elementary Education Officers
Himachal Pradesh.
Subject :‐ Instructions Regarding maintaining of hygiene and cleanliness during
Implementation of Mid Day Meal Scheme.
Sir,
Your attention is invited towards this Directorate letter of even no dated
25th June, 2013 and mis‐happening that occurred in the State of Bihar .
As you are well aware that Mid Day Meal Scheme is the largest feeding
programme in the world and it is God’s own work, which we all are privileged to carry out. In
the state of Himachal Pradesh approximately 6.50 lakh students of Primary and Upper Primary
schools are being provided Mid Day Meal on all the school days of the year. There is every
effort of the Department to provide good quality meal to the students as per the directions of
the Hon’ble Supreme Court of India. In order to avoid any occurrence of such incident, the
Department has already issued instructions in this regard as per above mentioned letter.
However, in the light of the tragedy that occurred in the State of Bihar, you
are directed to comply strictly with the following instructions in letter and sprit :‐
Conducting of Meetings
• Meeting of School Management Committee should be conducted on monthly
basis or as and when required within a month .
• District and Block level Steering‐ cum ‐ Monitoring Committee meetings should
be conducted on monthly basis and Mid day meal should be discussed regularly
in these meetings and issues if any be resolved therewith.
Inspections
The District Officers/Block Officer/ Center Head Teachers should inspect schools
as per table given below and send the inspection report to this directorate regularly:‐
Sr.
No
Name of
inspecting officer
Area of Inspection Minimum Number of
inspections to be conducted in a
month
Formal
inspections
Surprise
inspection
1. Dy. Director
Elementary
Education
• Offices of Block Ele.
Education Officers in
the District
2 2
(b) Govt. Elementary
Schools of the District
2 2
2 Block Elementary
Education Officer
• Govt. Elementary
Schools of the Block
4 4
3. Center Head
Teacher
• Govt. Elementary
Schools attached with
his center
50% of the
schools of
center
All schools of
Center
Note 1. The officers at Sr. No. 1 & 2 above will inspect those blocks/ schools which have
not been inspected during the previous year.
Note 2. On the findings of the Inspecting Officers, remedial action is to be taken by the
next level officer.
Supervision and monitoring
• Such incidents evoke concern, necessitating new approaches to monitoring and
supervision. Empowering Mothers, SMC and Teachers watch feeding of children could
ensure that a good quality meal is served every day without interruption. Their
supervision and monitoring can play an important role as they are readily and
immediately available in the vicinity of the school during the preparation process of mid
day meals.
• The physical presence of at least one mother (or more than one wherever possible)
should be ensured .
• The Deputy Director Elementary Education and the Block Elementary Education officer
will ensure that the monthly roster register of mothers is being maintained in every
school and that they come to school turn by turn every day to supervise the Mid Day
Meal Scheme. Concerned CHT/ Head of Institute will facilitate the SMCs/ Schools in
preparation of mother’s roster in his jurisdiction.
Important areas of concern
The Mothers, SMCs and Teachers should focus their concern on the following :‐
• The quantity of rice and ingredients should be used as per prescribed norms.
• Ingredients used for cooking i.e. pulses, rice, vegetables, spices etc. should be of good
quality and properly cleaned before cooking i.e. raw material should be checked
properly before use.
• The utensils used for cooking should be cleaned properly before and after use.
• Maximum effort should be made to maintain cleanliness at the time of cooking/
preparation of the meals.
• The food should be tasted and tested by the SMC member /teacher and mother before
serving to the students and will give remarks in the MDM register to this effect.
• The clean and adequate water should be available for preparing meals and drinking.
• The water tanks should be cleaned regularly periodically.
• The students should wash their hands before and after eating Mid day meals.
• Food articles should be stored properly and safely.
• There should not be any discrimination on the basis of caste/ creed and religion while
serving the food to the students.
• Ensure the installation of fire extinguishers in the schools for the safety of the students.
• The school buildings should be kept free from inflammable material.
Endst. No. even dated Shimla ‐171001 20th July, 2013
Copy for information to :‐
• The Principal Secretary (Edu).to the Govt of HP for information please.
• Guard file.
download copy
Directorate of Elementary Education
Himachal Pradesh Lalpani , Shimla 171001
Dated; Shimla‐171001 the 20th July, 2013
To
1 All the Deputy Directors Elementary Education,
2 All the Block Elementary Education Officers
Himachal Pradesh.
Subject :‐ Instructions Regarding maintaining of hygiene and cleanliness during
Implementation of Mid Day Meal Scheme.
Sir,
Your attention is invited towards this Directorate letter of even no dated
25th June, 2013 and mis‐happening that occurred in the State of Bihar .
As you are well aware that Mid Day Meal Scheme is the largest feeding
programme in the world and it is God’s own work, which we all are privileged to carry out. In
the state of Himachal Pradesh approximately 6.50 lakh students of Primary and Upper Primary
schools are being provided Mid Day Meal on all the school days of the year. There is every
effort of the Department to provide good quality meal to the students as per the directions of
the Hon’ble Supreme Court of India. In order to avoid any occurrence of such incident, the
Department has already issued instructions in this regard as per above mentioned letter.
However, in the light of the tragedy that occurred in the State of Bihar, you
are directed to comply strictly with the following instructions in letter and sprit :‐
Conducting of Meetings
• Meeting of School Management Committee should be conducted on monthly
basis or as and when required within a month .
• District and Block level Steering‐ cum ‐ Monitoring Committee meetings should
be conducted on monthly basis and Mid day meal should be discussed regularly
in these meetings and issues if any be resolved therewith.
Inspections
The District Officers/Block Officer/ Center Head Teachers should inspect schools
as per table given below and send the inspection report to this directorate regularly:‐
Sr.
No
Name of
inspecting officer
Area of Inspection Minimum Number of
inspections to be conducted in a
month
Formal
inspections
Surprise
inspection
1. Dy. Director
Elementary
Education
• Offices of Block Ele.
Education Officers in
the District
2 2
(b) Govt. Elementary
Schools of the District
2 2
2 Block Elementary
Education Officer
• Govt. Elementary
Schools of the Block
4 4
3. Center Head
Teacher
• Govt. Elementary
Schools attached with
his center
50% of the
schools of
center
All schools of
Center
Note 1. The officers at Sr. No. 1 & 2 above will inspect those blocks/ schools which have
not been inspected during the previous year.
Note 2. On the findings of the Inspecting Officers, remedial action is to be taken by the
next level officer.
Supervision and monitoring
• Such incidents evoke concern, necessitating new approaches to monitoring and
supervision. Empowering Mothers, SMC and Teachers watch feeding of children could
ensure that a good quality meal is served every day without interruption. Their
supervision and monitoring can play an important role as they are readily and
immediately available in the vicinity of the school during the preparation process of mid
day meals.
• The physical presence of at least one mother (or more than one wherever possible)
should be ensured .
• The Deputy Director Elementary Education and the Block Elementary Education officer
will ensure that the monthly roster register of mothers is being maintained in every
school and that they come to school turn by turn every day to supervise the Mid Day
Meal Scheme. Concerned CHT/ Head of Institute will facilitate the SMCs/ Schools in
preparation of mother’s roster in his jurisdiction.
Important areas of concern
The Mothers, SMCs and Teachers should focus their concern on the following :‐
• The quantity of rice and ingredients should be used as per prescribed norms.
• Ingredients used for cooking i.e. pulses, rice, vegetables, spices etc. should be of good
quality and properly cleaned before cooking i.e. raw material should be checked
properly before use.
• The utensils used for cooking should be cleaned properly before and after use.
• Maximum effort should be made to maintain cleanliness at the time of cooking/
preparation of the meals.
• The food should be tasted and tested by the SMC member /teacher and mother before
serving to the students and will give remarks in the MDM register to this effect.
• The clean and adequate water should be available for preparing meals and drinking.
• The water tanks should be cleaned regularly periodically.
• The students should wash their hands before and after eating Mid day meals.
• Food articles should be stored properly and safely.
• There should not be any discrimination on the basis of caste/ creed and religion while
serving the food to the students.
• Ensure the installation of fire extinguishers in the schools for the safety of the students.
• The school buildings should be kept free from inflammable material.
Endst. No. even dated Shimla ‐171001 20th July, 2013
Copy for information to :‐
• The Principal Secretary (Edu).to the Govt of HP for information please.
• Guard file.
download copy
